City of Columbus - File #: 2674-2015

• File #: 2674-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2015
• In control: Finance Committee
• On agenda: 12/7/2015
• Final action: 12/8/2015
• Title: To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify and extend a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc.; to authorize the City Auditor to add $59,152.72 to an existing Auditor’s Certificate; to authorize the City Auditor to process expenditure corrections and funding transfers in accordance with changed funding sources; to authorize the expenditure of $279,152.72 from the Construction Management Capital Improvement Fund, the Safety Voted Bond Fund, the Information Services Capital Improvement Fund, and the Street and Highway Improvements Fund; and to declare an emergency. ($279,152.72)

Date	Ver.	Action By	Action	Result
12/8/2015	1	CITY CLERK	Attest
12/8/2015	1	MAYOR	Signed
12/7/2015	1	COUNCIL PRESIDENT	Signed
12/7/2015	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc. authorizing the City Auditor to add $59,152.72 to Auditor’s Certificate AC036173/002 and adding an additional $220,000 on a new Auditor's Certificate. Auditor’s Certificate AC036173/002 was established pursuant to Ord. 0505-2014, which authorized the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects. The resulting purchase order/contract (EL015563) with Mull & Weithman was established with multiple City funding sources, including capital funds from the Departments of Finance, Public Safety, Public Service, and Technology.
It was later determined through a routine internal review that various expenditures had been processed from incorrect lines (funding sources) on purchase order EL015563. Overall, the correct amount was paid to the consultant for services rendered; however incorrect funding sources were used, requiring the need for expenditure corrections across Departments. In total, $59,152.72 in Public Safety related project expenditures were incorrectly deducted/paid from Finance, Public Service, and Technology funding sources collectively.
As a result, it is now necessary to add additional Public Safety capital funds to the Auditor’s Certificate in order to provide sufficient funding to process expenditure corrections.
In addition to the aforementioned expenditure corrections, the Office of Construction Management has the need for additional architectural design services for upcoming projects. As such, this legislation authorizes the second modification of an existing contract with Mull & Weithman to fund future design services on behalf of the Department of ...