Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with RH Burton and Latham & Phillips Ophthalmic for the purchase of optometry equipment to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street. The City is currently designing the new Center and is expected to complete construction in summer 2009.
Due to continuing price increases in optometry equipment, it was deemed prudent to purchase this equipment early. This will allow the City to purchase all of the necessary medical equipment within the budget parameters.
These contracts will include all necessary optometry dispensary equipment and storage. The City will purchase the equipment up-front and the contractor will store the equipment for the City in the interim between the purchase and the completion of the building.
Formal bids were solicited February 6, 2008, and returned February 21, 2008. Two bidders responded (0 MBE, 0 FBE): RH Burton and Latham & Phillips Ophthalmic. Each bid on thirty-six separate items. It is the recommendation of the Office of Construction Management to split the contract between the two companies based on the low bid for each item, with one exception. RH Burton was the low bidder by $3.40 on four Burton Applanation Tonometers. However, this item works in conjunction with four Burton Slit Lamps with Flip Lever Magnification. Latham & Phillips was $1,060.00 lower than RH Burton on this item.
Emergency action is requested to ensure the City receives this equipment at current market prices, avoiding future price increases.
Latham & Phillips Ophthalmic Contract Compliance Number 31-1222114, expiration date 07/02/2010.
R.H. Burton Company Contract Compliance Number 31-4400220, expiration date 07/07/2010.
Fiscal Impact: The Capital Improvements Budget includes $7,600,000.00 for the West ...
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