Explanation
Background: This legislation authorizes the transfer of $354,740 within the Fleet Management Services Fund and also authorizes the Director of Finance and Management to issue various purchase orders for automotive parts and repair services. The Division has realized a positive variance in personnel expenditures and capital outlay as noted in the Second Quarter Financial Review. These funds will now be used to procure additional automotive parts and repair services that are needed as a result of an aging fleet. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $6.3 million for automotive, parts, supplies, accessories and repairs in the 2005 operating budget. At present time the Division of Fleet Management has spent approximately seventy-eight (78) percent of this budget. This legislation authorizes an expenditure of $370,000.00 with various vendors to purchase additional automotive parts and repair services through December 2005. Expenditures for like items and time frames were $440,000.00 in 2004 and $431,000.00 in 2003. Year to date, the Fleet Management Division has spent approximately $4.9 million of the total available for automotive parts and repair services from the 2005 Budget.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, accessories and repairs.
Title
To authorize a transfer of $354,740 within the Fleet Management Services Fund; to authorize the Director of Finance and Management to issue various purchase orders for automotive parts and repair services for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $370,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($370,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have be...
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