Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Heil OEM Parts and Services with Environmental Equipment Sales and Services Holdings, LLC. The Division of Fleet Management is the primary user for Heil OEM Parts and Services. Heil OEM Parts and Services are used to repair and maintain City refuse vehicles. Environmental Equipment Sales and Services Holdings, LLC. is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. Pricing was obtained by published price list. The term of the proposed option contract would be approximately two (2) years, expiring November 30, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Environmental Equipment Sales and Services Holdings, LLC, CC# 049787 expires 7/11/2026, $1.00
Total Estimated Annual Expenditure: $300,000, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these parts and services are no longer available from the previous sole source vendor, as they are no longer the authorized dealer for this manufacturer.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Heil OEM Parts and Services with Environmental Equipment Sales and Services Holdings, LL...
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