City of Columbus - File #: 1126-2010

• File #: 1126-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/8/2010
• In control: Finance & Economic Development Committee
• On agenda: 7/19/2010
• Final action: 7/21/2010
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Miles McClellan Construction Company for project management professional services; to authorize and direct the City Auditor to transfer $250,000.00 from the Special Income Tax Fund to the Construction Management Capital Improvement Fund; to authorize the appropriation of said funds to the Construction Management Capital Improvement Fund; to authorize the expenditure of $250,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($250,000.00)

Date	Ver.	Action By	Action	Result
7/21/2010	1	MAYOR	Signed
7/21/2010	1	CITY CLERK	Attest
7/19/2010	1	Columbus City Council	Approved	Pass
7/19/2010	1	COUNCIL PRESIDENT	Signed
7/9/2010	1	EBOCO Reviewer	Sent for Approval
7/9/2010	1	ODI DIRECTOR	Reviewed and Approved
7/9/2010	1	Finance Drafter	Sent for Approval
7/9/2010	1	CITY ATTORNEY	Reviewed and Approved
7/9/2010	1	Finance Drafter	Sent to Clerk's Office for Council
7/8/2010	1	Finance Drafter	Sent for Approval
7/8/2010	1	Finance Reviewer	Reviewed and Approved
7/8/2010	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2010	1	Auditor Reviewer	Reviewed and Approved
7/8/2010	1	CITY AUDITOR	Reviewed and Approved
7/8/2010	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Miles McClellan Construction Company for project management professional services. This will serve as a blanket contract for City buildings. The requested consulting services are for contract administration and other project management tasks necessary to perform work associated with the renovation and repair of City buildings. The work will be executed on behalf of the Office of Construction Management, in order to meet the operational needs of various departments of the City of Columbus.

The Office of Construction Management solicited Requests for Proposals, due on May 21, 2010. The City received eight responses from the following firms (0 FBE, 1 ^MBE): ^Miles McClellan Construction Company, ACM, Thomas Marker, Barton-Malow Company, Louis Perry, Gutknecht Construction, The Quandel Group, Inc., and HR Gray and Associates. A five-person committee evaluated the proposals, consisting of four members from the Office of Construction Management and one from the Facilities Management Division. Miles McClellan Construction Company and ACM compiled the highest score of the candidates. Miles McClellan has prepared accurate cost estimates for the West Side Health project as a sub-consultant.

Emergency action is requested to ensure that needed services are not delayed and to ensure uninterrupted staff augmentation services from the vendor to meet the Office of Construction Management critical schedule and time lines.

Miles McClellan Construction Company Contract Compliance No. 31-0987415, expiration date March 9, 2011.

Fiscal Impact: This project is funded in the 2010 Capital Improvements Budget. However, bonds have yet to be sold for the whole project, necessitating a certification of $250,000.00 against the Special Income Tax Fund. Upon sale of the bonds, this will be reimbu...