City of Columbus - File #: 0699-2007

• File #: 0699-2007
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 4/24/2007
• In control: Finance & Economic Development Committee
• On agenda: 6/25/2007
• Final action: 6/27/2007
• Title: To authorize and direct the Finance and Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services according to the Columbus City Code provision for sole source procurement for the Fleet Management Division, to authorize the expenditure of $187,500 from the Fleet Management Services Fund; and to declare an emergency. ($187,500)

Date	Ver.	Action By	Action	Result
6/27/2007	2	CITY CLERK	Attest
6/26/2007	2	MAYOR	Signed
6/25/2007	1	Columbus City Council	Amended as submitted to the Clerk	Pass
6/25/2007	1	Columbus City Council	Approved as Amended	Pass
6/25/2007	2	COUNCIL PRESIDENT	Signed
6/15/2007	1	ODI DIRECTOR	Reviewed and Approved
6/15/2007	1	Service Reviewer	Reviewed and Approved
6/15/2007	1	CITY ATTORNEY	Reviewed and Approved
6/15/2007	1	Service Reviewer	Sent to Clerk's Office for Council
6/14/2007	1	EBOCO Reviewer	Reviewed and Approved
6/13/2007	1	Service Reviewer	Reviewed and Approved
6/12/2007	1	Auditor Reviewer	Reviewed and Approved
6/12/2007	1	CITY AUDITOR	Reviewed and Approved
6/12/2007	1	CITY AUDITOR	Reviewed and Approved
6/11/2007	1	Service Reviewer	Reviewed and Approved
6/8/2007	1	Service Drafter	Sent for Approval
6/8/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/8/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/5/2007	1	Service Reviewer	Sent for Approval
5/31/2007	1	Service Drafter	Sent for Approval
5/25/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/25/2007	1	Service Reviewer	Reviewed and Approved
5/23/2007	1	Finance Reviewer	Reviewed and Approved
5/23/2007	1	Finance Reviewer	Reviewed and Approved
5/15/2007	1	Service Reviewer	Reviewed and Approved
5/11/2007	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance and Management Director to issue blanket purchase orders for various sole source automotive equipment parts, supplies, and services for the Fleet Management Division.

The vehicles needing these parts and services are specific to particular duties. For emergency services, refuse collection, snow removal and related services, repair work must be done to meet the division's needs to keep this equipment operational within a minimal amount of time (sometimes less than 24 hours).

These vendors listed herein are 1) local makers and distributors of vehicle equipment and parts, 2) the local authorized dealers for manufacturer's parts, or 3) the only authorized facility to perform manufacturer or warranty repairs within a geographic area (City of Columbus, Franklin County).

Attempts have been made to formally bid many of these parts and services. However, these vendors generally do not bid, recognizing that they are the only authorized dealer in the immediate geographic area to perform services or supply parts.

Fee/pricing structure is determined by the vendor at the time of repair or acquisition of the part due to the exclusive nature of being the sole authorized dealer.

Fiscal Impact: The Fleet Management Division 2007 operating budget contains $5.4 million for the purchase of automotive parts, supplies, and services. This ordinance authorizes an expenditure of $187,500 for sole source automotive parts, supplies, and services. Expenditures for similar items were $201,000 in 2006.

Emergency action is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet.

Title

To authorize and direct the Finance and Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services according to the Columbus City Code provision for sole source procurement for the Fleet Manageme...