Explanation
Need: Laptop computers are needed for twenty vehicles to be used as part of the Mayor's Summer Strike Force Initiative beginning April 1, 2007. The vehicles need to be equipped with the laptops so that the officers have access to police records, reports, warrants, and all necessary information for the summer strike force.
Bid Information: The Division of Police requested an informal bid for this item since the formal bid process could not be completed in time to receive computers and finish installation in the vehicles by the deadline of April 1, 2007. The Purchasing Office advertised SO024548 from 02/09/07 through 02/16/07. Two responses were received, OM Office Supply with GPS in total amount of $82,000.00 or with Smart Card in total amount of $78,400.00 and Insight Public Sector in total amount of $91,519.80.
The decision to purchase laptop computers from Insight Public Sector is based on their bid being lowest, most responsible, responsive and best bid evaluated by the Police Net personnel. OM Office Supply quoted two different configurations which did not meet specifications. The Division of Police had requested the laptops to include both GPS and Smart Card for each laptop.
Contract Compliance No. 363949000, expires 02/28/2008
The listed company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested in order to expedite the purchase of these laptops so that they may be programmed and installed in vehicles no later than April 1, 2007.
FISCAL IMPACT: This purchase is being made with Mayor's Summer Strike Force Funding which is budgeted in the Division's General Fund Budget.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of laptops for the Division of Police, to...
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