City of Columbus - File #: 2160-2004

• File #: 2160-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/19/2004
• In control: Administration Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services for the renovation of the HVAC system at 333 West Town Street; to authorize the expenditure of $17,845.00 from the Safety Voted Bond Fund, and to declare an emergency. ($17,845.00)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
11/30/2004	1	ODI DIRECTOR	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/30/2004	1	CITY ATTORNEY	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent to Clerk's Office for Council
11/29/2004	1	Auditor Reviewer	Reviewed and Approved
11/29/2004	1	CITY AUDITOR	Reviewed and Approved
11/29/2004	1	Service Drafter	Sent for Approval
11/29/2004	1	EBOCO Reviewer	Reviewed and Approved
11/24/2004	1	Finance Reviewer	Reviewed and Approved
11/24/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/24/2004	1	Service Drafter	Sent for Approval
11/23/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Safety Reviewer	Reviewed and Approved
11/22/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Service Drafter	Sent for Approval
11/19/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract with Axiom Mechanical Services for the renovation of the heating and air conditioning (HVAC) system at 333 West Town Street. Currently, the building's HVAC system is not operable. The renovation will consist of the removal of the non-functioning equipment and the installation of four new gas fired furnaces and four new air conditioners. Further installation will include thermostats, A-coils, line sets, and accessible filter racks. The contractor has forty-five calendar days upon notification of the award of the contract to complete the project. Currently, the Police Division leases space for Substation 16. Upon completion of various renovations of 333 West Town Street, the Substation will be relocated to this building, thereby reducing lease-associated costs. Substation 8 will also be relocating to 333 West Town Street.

Formal proposals were solicited on November 5, 2004, and four bids were received on November 16, 2004, as follows (0 MBE, 1 FBE):

Axiom Mechanical Services $17,845.00
Enviro-Flow Companies $24,000.00
Gateway Mechanical, Inc. $25,327.00
General Temperature Control, Inc. $29,135.00*

*Female Business Entity

The Facilities Management Division recommends the contract award to the most responsive and responsible bidder, Axiom Mechanical Services.

Emergency Action is requested in order that the renovation of the HVAC system at 333 West Town Street may be completed as quickly as possible, so that the Police Division may reduce lease-associated costs.

Fiscal Impact: The Police Division budgeted $203,500.00 in the 2004 Capital Improvement Budget for the renovation of 333 West Town Street. The total cost of this contract is $17,845.00. Axiom Mechanical Services Contract Compliance No. 55-0829335, expiration date 10/08/2006.

Title

To authori...