City of Columbus - File #: 0287-2011

• File #: 0287-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/11/2011
• In control: Finance Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize the Finance and Management Director to extend a contraction on behalf of the Facilities Management Division with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building, 375 South High Street; to authorize the expenditure of $249,166.67 from the General Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($249,166.67)

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/17/2011	1	CITY ATTORNEY	Reviewed and Approved
2/17/2011	1	Finance Drafter	Sent to Clerk's Office for Council
2/16/2011	1	Finance Drafter	Sent for Approval
2/15/2011	1	Finance Drafter	Sent for Approval
2/15/2011	1	Auditor Reviewer	Reviewed and Approved
2/15/2011	1	CITY AUDITOR	Reviewed and Approved
2/14/2011	1	Finance Reviewer	Reviewed and Approved
2/14/2011	1	Finance Reviewer	Reviewed and Approved
2/14/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/14/2011	1	Finance Drafter	Sent for Approval
2/14/2011	1	EBOCO Reviewer	Sent for Approval
2/14/2011	1	ODI DIRECTOR	Reviewed and Approved
2/11/2011	1	Finance Drafter	Sent for Approval
2/11/2011	1	Finance Drafter	Sent for Approval
2/11/2011	1	Finance Drafter	Sent for Approval
2/11/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to extend a contract on behalf of the Facilities Management Division with CBRE Technical Services, LLC for general building maintenance at the Municipal Court Building, 375 South High Street. The current contract expires March 31, 2011.

CBRE Technical Services, LLC is responsible for general building maintenance for the Municipal Court Building. Services provided under this contract are for building maintenance and repair services. Custodial services are not included as a part of this contract, as these are the provided by the Franklin Commissioners under the terms of the building lease to the City. The original contract was authorized by Ordinance No. 0611-2005, passed April 20, 2005, and has been modified five times under the renewal provisions as established by the contract.

There are two reasons why it is in the best interest of the City to extend the existing contract. The first is that the Department of Finance and Management intends to take a comprehensive approach in bidding similar type contracts. A comprehensive approach should provide greater efficiencies, economies and coordination of similar functions and services, though it is possible though that one or several contracts may be established once this bidding process is complete. In order to accomplish this goal, it is necessary to align the contract ending date of this contract with others. Therefore, we are requesting that City Council waive the competitive bidding provisions of the Columbus City Code Section 329 to allow the current building maintenance contract at 375 South High Street to be extended by thirteen months for the period covering April 1, 2011 through April 30, 2012. CBRE Technical Services has performed within the expectations of the contract and has agreed to continue servicing the building under the same terms and conditions. Bidding for a single year is not likely to create any...