City of Columbus - File #: 0258-2006

• File #: 0258-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/31/2006
• In control: Utilities Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize and direct the Finance and Management Director to enter into three UTC contracts for the option to purchase Transformers and Regulators with Ermco Group Inc., Van Tran Industries, and Kuhlman Electric Corp., to authorize the expenditure of three dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/9/2006	1	CITY ATTORNEY	Reviewed and Approved
2/9/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/8/2006	1	CITY AUDITOR	Reviewed and Approved
2/8/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/7/2006	1	EBOCO Reviewer	Reviewed and Approved
2/7/2006	1	EBOCO Reviewer	Reviewed and Approved
2/7/2006	1	ODI DIRECTOR	Reviewed and Approved
2/7/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/7/2006	1	Auditor Reviewer	Reviewed and Approved
2/2/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/31/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Transformers and Regulators for the Division of Electricity. The term of the proposal option contract would be one year with the option to renew for two additional one year periods. The contract will be through November 30, 2006. The Purchasing Office opened formal bids on October 20, 2005.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001780. Sixty-three (MAJ: 60, MBE:3) bids were solicited; seven (MAJ:7) bids were received.

Four bidders were declared non-responsive as three of the bidders submitted additional terms and conditions and provided alternate specifications; and one bidder did not return a complete bid. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:)

Ermco Group Inc., MAJ, CC#610701489, $329,046.00
Van Tran Industries, MAJ, CC#742568917, $257,317.00
Kuhlman Electric Corp, CC#380736390, $127,416.00
Total Estimated Annual Expenditure: $713,779.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into three UTC contracts for the option to purchase Transformers and Regulators with Ermco Group Inc., Van Tran Industries, and Kuhlman Electric Corp., to authorize the expenditure of three do...