Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for Premium Maintenance Services and software licenses for the Computer Aided Dispatching System (CAD) starting June 1, 2025 through May 31, 2026. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011, and is in the process of completing a new CAD upgrade.
Contract Compliance: Contract Compliance Number # 63-0573222 Vendor#009804 - Expiration 4/4/2026
Bid Information: Intergraph Corporation is the only known company that can provide maintenance, support, & licensing for Fire's Emergency Alerting System; therefore, this contract is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System, which is critical to the operations of the Department of Public Safety.
FISCAL IMPACT: This ordinance authorizes the expenditure of $763,623.24 from the general fund for CAD maintenance services and software licenses with Intergraph Corporation in accordance with the sole source procurement provisions of the Columbus City Code. Funds are available in Support Services' general fund budget for this contract.
Total recent expenditures for CAD maintenance include:
2024: $636,045.48
2023: $599,897.40
2022: $555,458.64
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