...Explanation
BACKGROUND: The City's current real estate portfolios, real property inventory and leases, are administered in a web-based, fully supported, secure, and fully redundant hosted software service (Harbor Flex) that was originally authorized by Council in December 2006 to replace an inflexible, outdated, hardware-based system that had frequent maintenance issues and was not serving the City's needs. The City's current Service Agreement with Lease Harbor LLC for Harbor Flex hosted software services has no remaining renewal options. Therefore, a new service agreement is now required. The cost of Harbor Flex hosted services has remained unchanged since 2006. Again this year, research and analysis of available real estate and lease management software was conducted. Several products (Asset Management Technologies, Virtual Premise, and ProLease) were explored and compared with Lease Harbor LLC's Harbor Flex hosted software services. The Harbor Flex product remains the only product that effectively and cost-efficiently meets the City's requirements to retain, manage, monitor, analyze, and administer its real property and lease information in a single data source.
This ordinance authorizes the Director of Finance & Management to enter into a new Service Agreement with Lease Harbor LLC to provide hosted real estate and lease management software services, support, and related services for a one-year term and with four (4) automatic renewal options, each one-year in length and subject to appropriation of funds by City Council and certification of funds availability by the City Auditor.
Lease Harbor LLC, has a Contract Compliance Number of 36-4352999 that expires 9/28/13.
This service agreement is in accordance with the provisions of Sole Source Procurement, Section 329.07 of the Columbus City Codes.
Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2010 General Fund Budget.
...Title
To authorize th...
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