Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase compost bulking materials (woodchips) for the Division of Sewerage and Drainage. These compost bulking materials are necessary on an ongoing basis for use in composting sewage sludge at the Compost facility. These compost bulking materials are divided into 3 categories as follows: 1) Whole Tree Woodchips 2) Ground Wood Pallet chips and 3) Ground Wood Waste/Yard. The term of the proposed option contract would be through November 30, 2013 with the option to renew for one (1) additional one year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on October 6, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation No. SA004111. Thirty Two (32) bids were solicited: (M1A-3, F1-0, MBR-0) Two (2) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Edwards Landclearing, Inc. CC#341112541 (expires 7-21-2013 )
Ohio Mulch Supply, Inc. CC#311120540 (expires 8-2-2013)
Total Estimated Annual Expenditure: $175,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase compost bulking materials (woodchips) for the Division of Sewerage and Drainage on an as needed basis with Edwards Landclearing, In...
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