Explanation
BACKGROUND: This ordinance is for the option to establish two (2) Universal Term Contracts to purchase Small Electric Motors for various City of Columbus agencies. These small electric motors are less than fifty (50) horsepower and are used for maintenance work and various other projects within City agencies. The term of the proposed option contracts would be two (2) years, expiring May 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 26, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004230. Thirty-nine (39) bids were solicited (M1A-1, MBR-1, F1-0). Four (4) bids were received. The solicitation requested catalog bids for various small electric motor manufacturers.
On line item 5 for Dayton Manufacturer, only one (1) bid was received and the discount this bidder extended off the manufacturer catalog's list price was minimal. It has been determined that an award will not be made for this line item 5 as it would be more cost effective to purchase these products off the STS contract with W.W. Grainger.
On line item 10 for Lincoln Manufacturer, the low bidder was responsive; however, the bidder was low bid only on this one line item. Administrative costs of a contract and subsequent purchase orders by multiple city agencies each year through the term of the contract would exceed any cost savings. For this reason, it has been determined that it would be in the best interests of the City to award this line item to the next low, responsive and responsible bidder GD Supply.
The Purchasing Office is recommending awarding to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technologies, Inc.: CC#34-0117420 (Expires 07/26/13)
GD Supply Inc., dba Johnstone Supply: CC#31-1114455 (Expires 06/24/13)
Total Estimated Annual Expenditure: $50,000.00.
These companies are n...
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