Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to modify the current lease agreement with Quadient Leasing USA Inc (“Quadient”) to increase funding in an amount of up to $2,292.15.
Ordinance 3090-2025 authorized the Director of the Department of Finance and Management on behalf of Municipal Court Clerk to enter into a lease agreement with Quadient to purchase a DS77IQ-INTE3 Folder Inserter and the software, maintenance, and support in the amount of $27,453.48.
Quadient is the mailing and shipping servicer for the daily operations of the Municipal Court Clerk. The purchase was from the State of Ohio, State Term Contract: Quadient; State Term Contract # RSI008639. Quadient is the current vendor for the Municipal Court mailing equipment, software, and support services. The current contract expires 1/31/2027.
The increase of civil cases, specifically contract cases, has caused an overage of usage that was originally agreed to in the contract.
Current Contracts:
2024 - PO425307; $27,453.48
2025 - PO487885; $27,453.48
2026: 3090-2025; PO 545217; $27,453.48
2026: 1752-2026; $2,292.15
Contract Modification:
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: Amount of additional funds to be expended under this modification is $2,292.15.
2. Reason additional funds were not foreseen: Additional funds are needed due to the unforeseen increase in usage of the service.
3. Reason other procurement processes were not used: The purchase was from the State of Ohio, State Term Contract: Quadient; State Term Contract # RSI008639; Quadient is the current vendor for the Municipal Court mailing equipment, software, and support services.
4. How was cost determined: Cost determination: The cost was determined ...
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