Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology for various city departments, to establish a purchase order/contract with Diversatec Resources, Inc. utilizing an Ohio State Term Schedule (STS) expiration date (06/30/2019), schedule number: 534354-14 for the purchase of annual Accela software licensing and maintenance and support services with a term period of April 1, 2019 to March 31, 2020, in the amount of $343,963.30. Specifics as to licenses original purchase date, licenses type, quantity, associated term period and applicable software licensing and maintenance and support cost for each item is outlined in detail on attachment: 0988-2019 Diversatec STS accela quote Q190073. (See attachment)
The Department of Technology (DoT) through utilization of bids from the Ohio STS, received (3) three bids in response for the annual renewal of Accela licensing and maintenance and support service with Diversatec Resources, Inc. with the lowest price of the three vendors. Therefore, the department is recommending that the purchase order/contract be awarded to Diversatec Resources, Inc. in the amount of $343,963.30.
Vendors: Amount
Diversatec Resources, Inc. $343,963.30
Carahsoft $344,054.11
Brown Enterprise Solutions $347,510.71
The original contract for this software (CT17745) was awarded to Open Data Systems as a solution for tracking building permit activity. The annual contract was transferred to Accela, Inc. in 2001 when Open Data Systems was acquired under ordinance 1754-01, passed October 22, 2001. The most recent contract for the Accela licensing and maintenance and support was authorized by ordinance 0738-2018, passed March 26, 2018 establishing PO119505.
The contract supports the provisions for se...
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