Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. The Division of Police uses this technology for fingerprint identification. In 2008, the Division of Police entered into a maintenance contract (EL007917), including the option to renew for four additional, one year terms. This ordinance is requesting to enter into a new contract that has the option to be renewed for three additional, one year terms at the prices set out in the scope of services and to set up funding for maintenance. A total of $491,160.00 to cover the cost of maintenance will be funded from the General Fund.
Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789, expires 2/08/2014
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $491,160.00 for a contract with Morpho Trak for maintenance of the Automated Fingerprint Identification System (AFIS). A total of $476,282.50 was encumbered and spent in 2012. A total of $453,602.40 was encumbered and spent for 2011, $250,000.00 of which was funded by a Justice Assistance Grant.
Title
To authorize and direct the Director of Public Safety to enter into a maintenance contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS) in accordance with provisions of sole source procurement; to authorize the expenditure of $49...
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