Explanation
BACKGROUND
This ordinance authorizes the City Auditor to modify and extend the existing contract with Dayforce US, Inc, for a term of three (3) years and to provide funding for the first year of support, hosting, services, hardware, fees, and maintenance of Dayforce software as a service, authorizes the expenditure of up to $2,400,000.00 from the Department of Technology operating fund and authorizes the expenditure of $80,000.00 from the Employee Benefits fund.
The current contract for these services was authorized by Ordinance 1919-2023, passed July 17,2023 and was effective September 19, 2023 for a period of 36 months expiring on September 19, 2026. It was modified by Ordinance 3362-2024 to add additional modules and services, passed 12/16/2024, then last renewed in 1654-2025, which passed June 30, 2025. This modification will establish agreement with pricing and services extended for 3 years, subject to annual authorization and appropriation of City Council. The pricing would establish caps on any annual price increases of 0% for subscription fees in year one of the new term and no more than 2% in each of years 2 and 3. It includes licensing, hosting, maintenance, support, fees, and professional services for the Dayforce system and time clocks manufactured by Dayforce US, Inc. for enterprise-wide benefits administration, payroll, personnel management, and employee self-service system. Finally, professional services related to managing configurations for the overall system and additional Benefits Administration related professional services are included in this agreement. These additional services are being provided to support planned changes and updates to the City’s various benefits plans, open enrollment planning, and any changes necessary to facilitate exports or reporting. By bundling the hours with services related to this contract, the City can receive these services at a reduced rate.
FISCAL IMPACT
This ordinance will modify and extend...
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