City of Columbus - File #: 0079-2011

• File #: 0079-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/11/2011
• In control: Administration Committee
• On agenda: 2/14/2011
• Final action: 2/16/2011
• Title: To authorize the Director of the Department of Technology (DoT) to renew an annual software license, maintenance and support contract with B & L Associates Inc. for the BL/LIB Tape Library Management System; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $14,185.00 from the Department of Technology, Information Services Division, internal service fund. ($14,185.00)

Date	Ver.	Action By	Action	Result
2/16/2011	1	CITY CLERK	Attest
2/15/2011	1	MAYOR	Signed
2/14/2011	1	Columbus City Council	Approved	Pass
2/14/2011	1	COUNCIL PRESIDENT	Signed
2/7/2011	1	Columbus City Council	Read for the First Time
1/26/2011	1	CITY AUDITOR	Contingent
1/26/2011	1	CITY AUDITOR	Contingent
1/26/2011	1	Technology Drafter	Sent for Approval
1/26/2011	1	CITY ATTORNEY	Reviewed and Approved
1/26/2011	1	Technology Drafter	Sent to Clerk's Office for Council
1/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/25/2011	1	Technology Drafter	Sent for Approval
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/21/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/21/2011	1	Technology Drafter	Sent for Approval
1/21/2011	1	EBOCO Reviewer	Sent for Approval
1/21/2011	1	ODI DIRECTOR	Reviewed and Approved
1/21/2011	1	Technology Drafter	Sent for Approval
1/12/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT), to renew an annual software license maintenance and support contract with B & L Associates for the BL/LIB Tape Library Management System and related software applications, in the amount of $14,185.00, with a coverage period of April 1, 2011 through March 31, 2012. The original contract (FP004153) was executed August 8, 2001. This contract renewal will allow the City of Columbus to continue receiving software license upgrades, support and related services for the BL/LIB Tape Library Management System.

The City of Columbus, Department of Technology (DoT) operates two (2) Unisys Mainframe Libra Systems that directly support mission critical applications. The Libra PR system supports the production Payroll system used by all city agencies and the Police Leads systems, which is used by the Police Department. The Unisys Libra DV system is used as a development system for the production applications running on the Libra PR system, as well as a fail over system. The Tape Library Management System is needed in order to meet City and State Record Retention polices, to avoid the interruption of services provided to city agencies, and to accomplish successful backups that are generated on different types of tape media. In addition, the system will ensure the continued operations of both Libra Systems, daily, weekly and monthly backups needed to be performed and maintained.

This ordinance also requests approval to continue services provided by B & L Associates Inc. in accordance with the sole source provisions of Section 329 of the Columbus City Code. As it has been determined that B & L Associates Inc. is the sole source supplier for software licenses, maintenance and support for the BL/LIB Software Product licensed to the City of Columbus; and the sole provider of the Tape Library Management System application that is specific to Unisys Mainframe Systems...