Explanation
BACKGROUND: For the option to purchase Traffic Signal Strain Pole Equipment for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Signal Strain Poles and associated equipment will be used as supports for traffic signals at various locations throughout the City of Columbus. The term of the proposed option contracts would be through June 30, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003569. The Purchasing Office opened formal bids on May 27, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003569). Twenty seven bids were solicited (MAJ: 26, F1: 1); Three bids were received (MAJ:2, F1: 1).
The award recommendation for Items 1, 21, 25-36, and 41, is to Key Cable and Supply as the low bidder, after applying local bidder credit.
Item 37 is not recommended for award due to a technicality in the bid. It can be solicited at a later date as needed.
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible, and best bidders:
Path Master, Inc., CC#341233777, Exp. 05/17/2012
Key Cable and Supply, F1, CC# 202347525, Exp. 06/15/2012
Total Estimated Annual Expenditure: $50,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
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