City of Columbus - File #: 0114-2011

• File #: 0114-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/13/2011
• In control: Finance Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Rental of Portable Toilets with Pro Kleen Industrial Services, Inc. (dba: Porta Kleen) and Rumpke of Ohio, Inc., to authorize the expenditure of $2.00 to establish contracts from the Mail, Print Services and UTC Fund, and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2011	1	Finance Drafter	Sent to Clerk's Office for Council
2/5/2011	1	Finance Reviewer	Reviewed and Approved
1/27/2011	1	City Clerk's Office	Sent back for Clarification/Correction
1/20/2011	1	Auditor Reviewer	Contingent
1/20/2011	1	CITY AUDITOR	Reviewed and Approved
1/20/2011	1	Finance Drafter	Sent for Approval
1/20/2011	1	CITY ATTORNEY	Reviewed and Approved
1/20/2011	1	Finance Drafter	Sent to Clerk's Office for Council
1/19/2011	1	Finance Drafter	Sent for Approval
1/19/2011	1	EBOCO Reviewer	Sent for Approval
1/19/2011	1	ODI DIRECTOR	Reviewed and Approved
1/19/2011	1	Finance Drafter	Sent for Approval
1/18/2011	1	Finance Reviewer	Reviewed and Approved
1/18/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/14/2011	1	Finance - Purchasing Drafter	Sent for Approval
1/14/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to establish two (2) Universal Term Contracts to purchase Rental of Portable Toilets for the Division of Recreation and Parks Maintenance, the largest user, and various City of Columbus agencies. The term of the proposed option contracts would be two (2) years expiring March 31, 2013, with the option to renew for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 13, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003788. Six (6) bids were solicited (F1-0; MIA-1). The solicitation consists of several types/configurations of portable toilets with maintenance and cleaning services. Language was included in the solicitation to allow for both primary and secondary awards. Six (6) bids were received. One (1) Vendor (FeeCorp Corporation) withdrew their bid on January 25, 2011. The Purchasing Office is recommending award(s) to the lowest, responsive, responsible and best bidders, as follows:

Pro Kleen Industrial Services (dba: Porta Kleen), primary award on Items 3A, 3B, 3C, 3D, 4A, 4B, 4C, 4D, 6A, 6B, 7A, 7B, and 7C; secondary award on Items 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 5A, 5B, and 5C. CC#31-1428980 (Expires 01/03/2013); $1.00
Rumpke of Ohio, Inc., primary award on Items 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 5A, 5B, and 5C. CC#31-1617611 (Expires 01/25/2012); $1.00
Total Estimated Annual Expenditure: $60,000.00, various agencies. The Division of Recreation and Parks Maintenance is the largest user.

The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recover Database.

This ordinance is being submitted as an emergency because, without emergency action, the availability of these Portable Toilets would be slowed, causing the Recreation and Parks Department not to have this necessary equipment in March. ...