City of Columbus - File #: 0403-2018

• File #: 0403-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/29/2018
• In control: Public Utilities Committee
• On agenda: 6/4/2018
• Final action: 6/7/2018
• Title: To authorize the Director of Public Utilities to enter into a service agreement in accordance with City Code relating to sole source procurement with Arcadis U.S., Inc. for the Orion Project Management Information System Support Services application for use by the Departments of Public Utilities, Finance, Development, Public Service, and Recreation and Parks, and to authorize the expenditure of $29,511.00 from the Recreation and Parks Operating Fund, $78,307.00 from the Public Service Department's Street Construction, Maintenance, and Repair Fund, $20,000.00 from the Finance and Management Department's General Operating Fund, $22,703.10 from the Electricity Operating Fund, $144,406.62 from the Water Operating Fund, $161,899.17 from the Sewerage System Operating Fund, and $43,173.11 from the Stormwater Operating Fund. ($500,000.00)

Date	Ver.	Action By	Action	Result
6/7/2018	1	CITY CLERK	Attest
6/6/2018	1	MAYOR	Signed
6/4/2018	1	COUNCIL PRESIDENT	Signed
6/4/2018	1	Columbus City Council	Approved	Pass
5/21/2018	1	Columbus City Council	Read for the First Time

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into an annual service agreement with Arcadis U.S., Inc. for the Orion Project Management Information System Support Services application for use by the Departments of Public Utilities, Finance, Development, Public Service, and Recreation and Parks. The agreement for this service will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code.

The Orion Project Management Information System (PMIS) is a web-based electronic project management system to facilitate supervision and administration of projects, contracts, tasks, budget, and schedules along with construction documents such as submittals, Requests for Information, Request for Proposals, etc. PMIS is utilized by various divisions within the Department of Public Utilities and Public Service. PMIS support services and upgrade enhancements are ongoing and additional funding has been provided as modification to prior contracts. At this time other City Departments (Development, Finance, Public Service, and Recreations and Parks) are becoming involved in the application, use, and funding of PMIS. As a result it has become necessary to move future budgeting and expenditures for this service to a more suitable funding location under the Operating Budget.

The City of Columbus began using a software solution for capital project management under the Professional Program Management contract for the Department of Public Utilities’ Wet Weather Program in 2006. PMIS was highly effective, and the City determined that expanded use of PMIS could potentially benefit other divisions within the Department of Public Utilities and other City departments as well. A consultant, Red Oak, was retained to assist the City in assessing its current interim PMIS, and providing a decision framework for determining how best to expand use of such a system city-...