City of Columbus - File #: 1406-2010

• File #: 1406-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/24/2010
• In control: Utilities Committee
• On agenda: 12/13/2010
• Final action: 12/16/2010
• Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into an agreement with Wireless Matrix Corporation for an Automated Vehicle Location (AVL) System for the Department of Public Utilities; to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, the Sanitary Build America Bonds Fund, the Stormwater Build America Bonds Fund, and the Electric Build America Bonds Fund; to amend the 2010 Capital Improvements Budget; and to declare an emergency ($439,271.34)

Date	Ver.	Action By	Action	Result
12/16/2010	1	CITY CLERK	Attest
12/14/2010	1	MAYOR	Signed
12/13/2010	1	Columbus City Council	Approved	Pass
12/13/2010	1	COUNCIL PRESIDENT	Signed
11/22/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
11/19/2010	1	City Clerk's Office	Sent back for Clarification/Correction
10/20/2010	1	Auditor Reviewer	Reviewed and Approved
10/20/2010	1	CITY AUDITOR	Reviewed and Approved
10/20/2010	1	Utilities Drafter	Sent for Approval
10/20/2010	1	CITY ATTORNEY	Reviewed and Approved
10/20/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
10/19/2010	1	ODI DIRECTOR	Reviewed and Approved
10/19/2010	1	Utilities Drafter	Sent for Approval
10/19/2010	1	Technology Reviewer	Reviewed and Approved
10/19/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/19/2010	1	Utilities Drafter	Sent for Approval
10/18/2010	1	EBOCO Reviewer	Sent for Approval
10/16/2010	1	Utilities Drafter	Sent for Approval
10/15/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/15/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/14/2010	1	Finance Reviewer	Sent for Approval
10/13/2010	1	Finance Reviewer	Reviewed and Approved
10/13/2010	1	Finance Reviewer	Reviewed and Approved
10/12/2010	1	Utilities Reviewer	Sent for Approval
10/12/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
10/12/2010	1	Utilities Drafter	Sent for Approval
10/8/2010	1	Utilities Drafter	Sent for Approval
10/7/2010	1	Utilities Drafter	Sent for Approval
10/7/2010	1	Utilities Reviewer	Reviewed and Approved
10/6/2010	1	Utilities Drafter	Sent for Approval
9/29/2010	1	Utilities Reviewer	Reviewed and Approved
9/29/2010	1	Utilities Drafter	Sent for Approval
9/28/2010	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into an agreement with Wireless Matrix Corporation in the amount of $439,271.34, for an Automated Vehicle Location (AVL) System.

The Department of Public Utilities is in the process to implement a fully functional Automated Vehicle Location (AVL) system that will enable the location and monitoring of City-owned vehicles. The initial project targets installation of the AVL system on approximately 500 vehicles. The system will be used to determine the geographic location of vehicles through the use of a global positioning system (GPS) and transmit the location back to the requestor. The system will be capable of visually displaying the location of the vehicles in near real time, as well as record the information for replay and reporting.

The City anticipates numerous benefits as a result of implementing this system, including:
· Increased operating efficiencies through route optimization and evenly distributing workloads
· Improved customer service through quicker response time
· Lower fuel costs by reducing engine idling and miles driven
· Improved safety for the field personnel
· Enhanced emergency preparedness

2. BID INFORMATION: The selection of the firm providing the system has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals". The evaluation criteria for this contract included: 1. vendor's competence, 2. quality and feasibility, 3. ability, 4. past performance, 5. pricing structure, and 6. environmental preference.

Seventeen requests for proposals (RFP's) were received on December 9, 2009 and narrowed down to Wireless Matrix Corporation, SageQuest LLC, Navtrak, Inc., and WebTech Wireless.

Wireless Matrix Corporation was the firm selected for the...