City of Columbus - File #: 0140-2007

• File #: 0140-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/23/2007
• In control: Public Service & Transportation Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize a transfer of $4,967.48 within the Fleet Management Services Fund; to authorize the Finance and Management Director to establish a purchase order to purchase a Mobile Tire Service Truck for the Fleet Management Division, to authorize the expenditure of $84,967.48 from the Fleet Management Services Fund; and to declare an emergency. ($84,967.48)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/15/2007	1	EBOCO Reviewer	Reviewed and Approved
2/15/2007	1	ODI DIRECTOR	Reviewed and Approved
2/15/2007	1	Service Reviewer	Sent for Approval
2/15/2007	1	CITY ATTORNEY	Reviewed and Approved
2/15/2007	1	Service Reviewer	Sent to Clerk's Office for Council
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/14/2007	1	Service Drafter	Sent for Approval
2/13/2007	1	Finance Reviewer	Reviewed and Approved
2/13/2007	1	Finance Reviewer	Reviewed and Approved
2/13/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
2/13/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2007	1	Service Drafter	Sent for Approval
2/9/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/3/2007	1	Service Drafter	Sent for Approval
1/23/2007	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes a transfer of $4,967.48 within the Fleet Management Services Fund for the Fleet Management Division and an expenditure of $84,967.48 for the purchase of a mobile tire service truck from Bob McDorman Chevrolet.

The Department of Public Service, Fleet Management Division, needs to replace a mobile tire service truck that has high mileage and excessive maintenance costs. The Fleet Management Division utilizes mobile tire service trucks to repair and replace tires on city vehicles that become inoperable on roadways. The Division has a total of three mobile tire service trucks, including the vehicle to be replaced. Solicitation SA002163 for a Mobile Service Tire Truck was advertised and bids were received on October 5, 2006 as follows:

Vendor Bid Amount Status
Bob McDorman, Canal Winchester: $84,967.48 Majority
Byers Chevrolet, Columbus, OH: $85,275.00 Majority
Center City, Columbus, OH: $85,822.00 Majority
Fyda Freightliner, Columbus, OH: $86,572.00 Majority
Graham Ford, Columbus, OH: $90,814.00 Majority

After review of the bids the Fleet Management Division recommends acceptance of the lowest responsive, responsible, and best bid submitted by Bob McDorman Chevrolet, CC #31-0714139.

FISCAL IMPACT: The Fleet Management Division budgeted $80,000.00 in the 2007 operating budget for the purchase of a mobile tire service truck. This ordinance authorizes a total expenditure of $84,967.48 for the purchase of the mobile service tire truck. Therefore, a transfer of funds within the 2007 operating budget of $4,967.48 is necessary to fund the expenditure. The additional funds will be transferred from automotive services. The transfer will not impac...