City of Columbus - File #: 0430-2011

• File #: 0430-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/8/2011
• In control: Finance Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Finance and Management Director to enter into contract with various vendors for heavy duty truck body, welding, fabrication and collision services; to authorize the expenditure of $100,000.00 from the Fleet Services Fund; and to declare an emergency. ($100,000.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/15/2011	1	Auditor Reviewer	Reviewed and Approved
3/15/2011	1	CITY AUDITOR	Reviewed and Approved
3/15/2011	1	Finance Drafter	Sent for Approval
3/15/2011	1	CITY ATTORNEY	Reviewed and Approved
3/15/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/14/2011	1	EBOCO Reviewer	Sent for Approval
3/14/2011	1	ODI DIRECTOR	Reviewed and Approved
3/14/2011	1	Finance Drafter	Sent for Approval
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/10/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/10/2011	1	Finance Drafter	Sent for Approval
3/9/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	Finance Drafter	Sent for Approval

Explanation

This ordinance authorizes the Finance and Management Director to enter into multiple year contracts with various vendors for the Fleet Management Division for heavy duty truck body, welding, fabrication and collision services. The contract dates will extend through September 30, 2012.

Solicitation SA003681 was publicly posted to the City of Columbus Vendor Services web site through September 2, 2010.
A total of three (3) companies responded to this solicitation:

Bell Equipment CC# 381941706 expires 10/28/2012
Keens Body Inc (FBE) CC# 310854439 expires 12/04/2011
PBA Body Shop LLC (FBE) CC# 611578173 expires 10/29/2012

Solicitation SA003700 was publicly posted to the City of Columbus Vendor Services web site through September 23, 2010.
A total of five (5) companies responded to this solicitation:

Schodorf Truck & Body Equipment CC# 314416487 expires 07/13/2012
Custom Fleet & Auto Body CC# 204790122 expires 03/14/2013
Frame & Spring Inc CC# 311370086 expires 01/14/2012
Blackburn's Fabrication CC# 311446789 expires 11/10/2012
Crown Welding & Fabrication (MBE) CC# 270693329 expires 10/06/2011

The Fleet Management Division recommends awarding contracts to all vendors from both solicitations. They have been responsive and responsible.

Fiscal Impact: There are funds available in the Fleet Services Fund 513, for heavy duty truck body, welding, fabrication and collision services.

Emergency action is requested because it is necessary to have contracts established for heavy duty truck body, welding, fabrication and collision services for fleet vehicles including Refuse Collection, Police and Fire Divisions.

Title

To authorize the Finance and Management Director to enter into contract with various vendors for heavy duty truck body, welding, fabrication and collision services; to authorize the expenditure of $100,000.00 from the Fleet Services Fund; and to declare an emergency. ($100,000.00)

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