Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Screw Conveyor Components for the Sewerage & Drainage Division to and including July 31, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened April 4, 2002 (SA000227: 2 bids received: MAJ 2; 38 bids solicited: MAJ 37, MBE 1; Contract FL001286 with Spaans Babcock, Inc. was approved per Ordinance #1280-02, passed July 29, 2002. Their contract compliance number is 991001-00169. This company is not debarred according to the Excluded Party Listing System of the Federal Government and is not listed in the Auditor of State's database for unresolved findings for recovery.
1. Amount of additional funds: No funding is required to extend this option contract. Sewerage and Drainage must obtain approval to expend from their own budgeted fund for their estimated annual expenditure of $75,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew if all parties agree.
3. Reason other procurement processes not used: It is in the best interest of the city to continue to utilize the terms, conditions and pricing in the existing contract.
4. How cost was determined: Pricing is in accordance with SA000227.
FISCAL IMPACT: No funding is required to extend the option contract.
This ordinance is being submitted as an emergency because without emergency action, no less then thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Screw Conveyor Components from Spaans Babcock, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 4, 2002 for the purch...
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