Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a service contract for the Facilities Management Division with The Metro Group, Inc. The service contract provides HVAC water treatment chemicals for the cooling towers. The contract was formally bid in 2007, with renewal options. This ordinance authorizes the fourth of four one-year renewal options. The contract is for the period April 1, 2010 to March 31, 2011.
Fiscal Impact: The Facilities Management Division budgeted $25,280.00 for this contract. The amount of $19,317.64 was spent on this contract in 2009.
Emergency action is requested to replenish chiller chemicals in a timely manner thereby ensuring proper maintenance of the HVAC equipment.
The Metro Group, Inc. Contract Compliance No. 11-1076550 expiration date March 21, 2010.
Title
To authorize the Finance and Management Director to renew a contract with The Metro Group, Inc. for HVAC water treatment chemicals for various City buildings; to authorize the expenditure of $25,280.00 from the General Fund; and to declare an emergency. ($25,280.00)
Body
WHEREAS, the Facilities Management Division is responsible for the maintenance of various chillers within City buildings; and
WHEREAS, it is necessary to have such services in order to protect HVAC water cooling towers from scale build-up and corrosion of the metal components; and
WHEREAS, it is necessary to authorize the Finance and Management Director to renew said contract for the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with The Metro Group, Inc., for HVAC water treatment chemicals for various City buildings, so the chiller chemicals are replenished in a timely manner, thereby ensurin...
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