City of Columbus - File #: 1645-2004

• File #: 1645-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/4/2004
• Final action: 10/5/2004
• Title: To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $105,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($105,000.00)

Date	Ver.	Action By	Action	Result
10/5/2004	1	MAYOR	Signed
10/5/2004	1	CITY CLERK	Attest
10/4/2004	1	Columbus City Council	Approved	Pass
10/4/2004	1	COUNCIL PRESIDENT	Signed
9/24/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/23/2004	1	EBOCO Reviewer	Reviewed and Approved
9/23/2004	1	ODI DIRECTOR	Reviewed and Approved
9/23/2004	1	Service Drafter	Sent for Approval
9/23/2004	1	CITY ATTORNEY	Reviewed and Approved
9/22/2004	1	Auditor Reviewer	Reviewed and Approved
9/22/2004	1	CITY AUDITOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/21/2004	1	Service Drafter	Sent for Approval
9/16/2004	1	Service Drafter	Sent for Approval
9/16/2004	1	Auditor Reviewer	Reviewed and Disapproved
9/15/2004	1	Service Drafter	Sent for Approval
9/15/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/15/2004	1	Finance Drafter	Sent for Approval
9/15/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/10/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories, as well as repair services, for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because these various automotive parts and services are not available from Universal Term Contracts (UTC's) and because these parts and services must be procured within a short period of time, formal competitive bidding cannot always be accomplished. However, to ensure the best possible service prices, the Fleet Management Division solicits quotes by phone or in writing.

Fiscal Impact: This request is for $105,000.00. Expenditures for like items and time frames, August through October were $95,000.00 in 2003 and $87,000.00 in 2002. Ordinance 1008-2004 passed Council on July 1, 2004, authorized $605,000 for similar automotive parts and services.

Emergency action is requested to ensure uninterrupted parts deliveries and service repairs in order to maintain the City's rolling stock.


Title

To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $105,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($105,000.00)


Body

WHEREAS, various automotive equipment parts, supplies, accessories and services are not available on Universal Term Contracts (UTC's), and

WHEREAS, given the diversity of the City's vehicle fleet, the Fleet Management Division cannot reasonably anticipate all automotive parts and service requirements, and

WHEREAS, it is in the bes...