Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual software maintenance and support contract with Hach Company for the Water Information Management System (WIMS). The original contract (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010, and provided maintenance and support for the period October 1, 2010 to September 30, 2011. This contract renewal will provide maintenance and support for a one (1) year term period of October 1, 2011 to September 30, 2012, at a cost of $11,532.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source provisions of Section 329 of the Columbus City Code; as it has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
EMERGENCY: Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Public Utilities.
FISCAL IMPACT: In 2005 ($40,926.75; SA001712) and 2006 ($43,822.08; SA002174) the Department of Public Utilities purchased WIMS via a formal bid process. In 2010 the Department of Technology legislated $13,621.00 with Hach Company for software maintenance and support services. This request for the same service in the amou...
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