Explanation
Background:
This legislation authorizes the Finance and Management Director to modify and renew a contract on behalf of the Fleet Management Division with Express Wash Holdco, LLC for vehicle washing services.
The City of Columbus previously bid and successfully awarded Express Wash Holdco LLC (DBA: Moo Moo Express Car Wash) the contract for vehicle washing services, pursuant to bid solicitation RFQ027760. The original contract was entered into on June 30, 2024, with the option to modify and renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. This ordinance is seeking approval of the second of three allowed renewals. Ord 0580-2025 renewed this contract for the year 2025. Due to an increase in cost and utilization the initial allotted amount will need to be increased to $225,000.00. This modification and renewal will allot enough money to continue these services uninterrupted. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
A total of $225,000.00 will be spent from the Fleet Management Operating Fund with Express Wash Holdco LLC (DBA: Moo Moo) for vehicle washing services. The Fleet Management Division budgeted $225,000.00 in the operating fund for these services in 2026.
This contract was bid with three (3) annual contract modification and renewal options. The Finance and Management Department would like to exercise the second (2nd) of the three (3) annual contract renewals.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $100,000.00. Total contract amount including this modification is $225,000.00.
2. Reason additional funds were not foreseen: Services were anticipated under the original contract; however, utilization and the unit rate increased requiring additional funding. This is a planned modification and renewal as per original Ordinance No. 1754-...
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