City of Columbus - File #: 0436-2010

• File #: 0436-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/9/2010
• In control: Health & Human Development Committee
• On agenda: 4/5/2010
• Final action: 4/6/2010
• Title: To authorize the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration at the Health Department, 240 Parsons Avenue; to authorize the expenditure of $20,000.00 from the Health Special Revenue Fund; and to declare an emergency. ($20,000.00)

Date	Ver.	Action By	Action	Result
4/6/2010	1	MAYOR	Signed
4/6/2010	1	CITY CLERK	Attest
4/5/2010	1	Columbus City Council	Approved	Pass
4/5/2010	1	COUNCIL PRESIDENT	Signed
3/26/2010	1	Auditor Reviewer	Reviewed and Approved
3/26/2010	1	CITY AUDITOR	Reviewed and Approved
3/26/2010	1	Finance Drafter	Sent for Approval
3/26/2010	1	CITY ATTORNEY	Reviewed and Approved
3/26/2010	1	Finance Drafter	Sent to Clerk's Office for Council
3/25/2010	1	EBOCO Reviewer	Sent for Approval
3/25/2010	1	ODI DIRECTOR	Reviewed and Approved
3/25/2010	1	Finance Drafter	Sent for Approval
3/23/2010	1	HEALTH DIRECTOR	Reviewed and Approved
3/23/2010	1	Finance Drafter	Sent for Approval
3/19/2010	1	FINANCE DIRECTOR	Reviewed and Approved
3/19/2010	1	Finance Reviewer	Reviewed and Approved
3/18/2010	1	Finance Reviewer	Reviewed and Approved
3/16/2010	1	Finance Reviewer	Reviewed and Approved
3/16/2010	1	Finance Reviewer	Reviewed and Approved
3/9/2010	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and extend a contract with Systems by Rich Consulting LLC for professional custodial service administration at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance and continued uninterrupted oversight.

Systems by Rich Consulting LLC (AFA) was selected through an RFP process. The RFP was advertised in January 2006. Systems by Rich Consulting LLC was the only respondent. The original contract was authorized by Ordinance No. 0555-2006, passed April 3, 2006, with four one-year renewal options. City Council has authorized two previous renewals. Subsequently, the contract was renewed by ED040032 for a partial period of four months.

Systems by Rich Consulting LLC has been the service provider for the professional custodial service administration at the Health Department for the last four years. Therefore, it would not be in the best interest of the City to re-bid this contract. This ordinance will allow the Finance and Management Director to modify the contract with Systems by Rich Consulting LLC by $20,000.00. The contract was for the period of October 20, 2009 through February 28, 2010. This ordinance authorizes the Finance and Management Director to extend the partial renewal contract for the period of March 1, 2010 through February 28, 2011. Prices already established in the contract were used to determine the cost of this modification.

Emergency action is requested so custodial service administration may continue without interruption.

Fiscal Impact: Funding will be provided from the Health Special Revenue Fund, Fund No. 250. The cost of this modification is $20,000.00.

Systems by Rich Consulting LLC Contract Compliance Number 31-1756535 expiration date October 29, 2011.

Title

To authorize the Finance and Management Director to modify and e...