Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Ford OEM Parts with Ricart Properties, Inc. The Division of Fleet Management is the primary user for Ford OEM Parts. Ford OEM Parts are used to repair and maintain City vehicles. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 30, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026269). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ricart Properties, Inc., CC# 004963 expires 1/9/2026, All Items, $1.00
Total Estimated Annual Expenditure: $700,000, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Ford OEM Parts with Ricart Properties, Inc.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Ford OEM Parts UTC will provide for the purchase of Ford OEM Parts used to repair City vehicle...
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