Explanation
Background
On May 24, 2010, ordinance 0717-2010 passed by the Columbus City Council, authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into contracts with 3SG Corporation, for the conversion of existing court documents into electronic images and the implementation of a day-forward document conversion system. The imaging services and conversion system are necessary to optimize storage space and reduce future storage costs and provide for more efficient access to court document information.
On January 31, 2011, ordinance 0105-2011 passed by the Columbus City Council authorized the Municipal Court Clerk to modify and increase the contract with 3SG Corporation in the amount of $13,409.80 for the purchase of additional installation services. The additional installation services were needed to deploy OnBase Enterprise Content Management Software for day-forward file conversion, storage and retrieval.
This ordinance authorizes the Municipal Court Clerk to modify and extend the term of the contract authorized by ordinance 0105-2011, through December 31, 2011 to complete the installations services. The additional time is necessary, due to the unforeseen complexity of integrating the software with the conversion system. No additional funds are required.
The installation services are through 3SG Corporation, State of Ohio, State Term Schedules (STS): 3SG Corporation, a dealer of Hyland On Base, State Term Schedule # 533272-3, expiration date 3/31/2012. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedules. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts.
Contracts:
Original Contract: Ordinance 0717-2010; EL010420; $146,756.47
Original Contract: Ordinance 07...
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