City of Columbus - File #: 2104-2004

• File #: 2104-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/15/2004
• In control: Administration Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Department of Technology Director to enter into contract with Ohio State University for consulting services associated with the City's ColumbusStat project; to authorize the expenditure of $87,000.00 from Department of Technology's information services capital fund; to amend the Capital Improvement Budget; and to declare an emergency. ($87,000.00)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
11/30/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/29/2004	1	Auditor Reviewer	Reviewed and Approved
11/29/2004	1	CITY AUDITOR	Reviewed and Approved
11/29/2004	1	Technology Drafter	Sent for Approval
11/29/2004	1	CITY ATTORNEY	Reviewed and Approved
11/26/2004	1	Technology Drafter	Sent for Approval
11/24/2004	1	ODI DIRECTOR	Reviewed and Approved
11/24/2004	1	Technology Drafter	Sent for Approval
11/24/2004	1	Finance Reviewer	Reviewed and Approved
11/24/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/23/2004	1	Technology Drafter	Sent for Approval
11/23/2004	1	EBOCO Reviewer	Sent for Approval
11/22/2004	1	Technology Drafter	Sent for Approval
11/22/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/15/2004	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the expenditure of bond proceeds within the cable fund for consulting services consisting of guidance, technical advice, validation and verification of the initial phase of the ColumbusStat project. The ColumbusStat project ultimate goal is to establish a 311 (3 digit phone access) system to improve customer service and collect crucial data regarding the delivery of city services such as trash pickup, potholes, snow removal, traffic light repairs, Council constituents concerns, Mayoral action items, and community concerns. This project requires consulting services that span a wide spectrum of knowledge to include computer science, programming, delivery of government services, measurement of such delivery, and the performance management of delivered services. After reviewing the current contract for milestones, deliverables and associated metrics, DoT found the need to further research resources and alternatives to continue providing current, as well as additional unforseen, services related to the implementation of the 311 project. The funds previously identified for this project have been cancelled to allow funding for this project. The Ohio State University Center for Applied Software Technology (Department of Computer Sciences) has demonstrated that it can provide the current and additional services for less than the remaining amount that is currently earmarked for the contract. The ability to acquire these services is essential to keeping the 311 project on track while keeping expenditures to a minimum.

Consulting services will include:

1. The ability for city managers and eventually citizens to use a user friendly application that administers work orders and resource management tools, that will direct and provide access services to a variety of city agencies such as the Mayor's Action Center, Health Department, Recreation and Parks, and Public Service.

2. The ability to connect each c...