City of Columbus - File #: 1328-2007

• File #: 1328-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/16/2007
• In control: Utilities Committee
• On agenda: 9/24/2007
• Final action: 9/26/2007
• Title: To authorize the Director of Finance and Management to establish a purchase order with Graham Ford Inc. for the purchase of three (3) Single Axle Crew Cabs with Maintenance Bodies for the Division of Power and Water, and to authorize the expenditure of $287,688.00 from the Water Operating Fund ($287,688.00)

Date	Ver.	Action By	Action	Result
9/26/2007	1	CITY CLERK	Attest
9/25/2007	1	MAYOR	Signed
9/24/2007	1	Columbus City Council	Approved	Pass
9/24/2007	1	COUNCIL PRESIDENT	Signed
9/17/2007	1	Columbus City Council	Read for the First Time
9/5/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
9/4/2007	1	Finance Reviewer	Reviewed and Approved
9/4/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/4/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/4/2007	1	Utilities Drafter	Sent for Approval
9/4/2007	1	Auditor Reviewer	Reviewed and Approved
9/4/2007	1	CITY AUDITOR	Reviewed and Approved
9/4/2007	1	Utilities Drafter	Sent for Approval
9/4/2007	1	CITY ATTORNEY	Reviewed and Approved
8/30/2007	1	Finance Reviewer	Reviewed and Approved
8/28/2007	1	ODI DIRECTOR	Reviewed and Approved
8/28/2007	1	Utilities Drafter	Sent for Approval
8/27/2007	1	Utilities Reviewer	Sent for Approval
8/27/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
8/27/2007	1	Utilities Drafter	Sent for Approval
8/27/2007	1	EBOCO Reviewer	Sent for Approval
8/17/2007	1	Utilities Reviewer	Reviewed and Approved
8/17/2007	1	Utilities Drafter	Sent for Approval
8/16/2007	1	Utilities Drafter	Sent for Approval
8/16/2007	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Graham Ford Inc. for the purchase of three (3) Single Axle Crew Cabs with Maintenance Bodies for the Division of Power and Water, Distribution Maintenance. These vehicles will replace old vehicles, and be used by the Water Distribution Maintenance Section to transport crews to water line maintenance, rehabilitation and repair projects.

The Purchasing Office opened formal bids on August 2, 2007 and five (5) bids were received. A tabulation of those bids is attached.

The bid allowed for companies to bid any number of body manufacturers. Graham Ford Inc. submitted an apparent low bid with a body provided by American Body Company. However, the body was non-responsive to the specifications specifically in the size of the interior and storage compartments. The specifications from American Body Company were smaller in size than required by the specifications which would cause less room for tool and equipment storage.

Graham Ford Inc. submitted a bid with a body provided by Kaffenbarger Truck Equipment which is acceptable. This ordinance is for authorizing a contract with Graham Ford Inc. to provide the vehicles with Kaffenbarger bodies.

SUPPLIER: Graham Ford Inc. (34-0901877) Expires 5-17-08

FISCAL IMPACT: $287,688.00 is needed for this purchase.

Title

To authorize the Director of Finance and Management to establish a purchase order with Graham Ford Inc. for the purchase of three (3) Single Axle Crew Cabs with Maintenance Bodies for the Division of Power and Water, and to authorize the expenditure of $287,688.00 from the Water Operating Fund ($287,688.00)


Body

WHEREAS, the Purchasing Office opened formal bids on August 2, 2007 for the purchase of three (3) Single Axle Crew Cabs with Maintenance Bodies for the Division of Power and Water, Distribution Maintenance Operations Center, and

WHEREAS, the bid allowed...