Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTC) for the option to purchase OEM Truck Parts with Rush Truck Centers of Ohio Inc., Ohio Machinery Co., Truck Country of Indiana Inc., Fyda Freightliner Columbus Inc. and Municipal Equipment Ohio LLC. The Division of Fleet Management is the primary user for OEM Truck Parts. OEM Truck Parts are used to repair City medium and heavy-duty vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring September 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 15, 2025. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ030135). Seven (7) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Rush Truck Centers of Ohio, Inc., CC# 008512 expires 5/13/2027, Items 1-2, $1.00
Ohio Machinery Co., CC# 006428 expires 5/8/2026, Items 3-4, $1.00
Truck Country of Indiana, Inc., CC# 013531 expires 12/23/2026, Item 5, $1.00
Fyda Freightliner Columbus, Inc., CC# 004301 expires 6/13/2027, Item 6, $1.00
Municipal Equipment Ohio, LLC, CC# 050294 expires 9/5/2026, Items 7-10, $1.00
Total Estimated Annual Expenditure: $670,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of these parts.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Aud...
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