Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTCs) for the option to purchase Fire Dress and Work Uniforms with Galls, LLC and Phoenix Safety Outfitters, LLC. The Division of Fire is the sole user for Fire Work and Dress uniforms. Fire Dress and Work uniforms are used for all Fire personnel. The term of the proposed two (2) option contracts would be approximately three (3) years, expiring 11/30/2026 with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on 8/31/2023. Additionally, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025540). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Phoenix Safety Outfitters, LLC, CC#007915 expires 8/28/2025, Items# 60-64, 104-121, & 138-192 $1.00
Galls, LLC, CC#007478 expires 3/16/2025, Items# 1-59, 65-103, & 122-152, $1.00
Total Estimated Annual Expenditure: $1,000,000.00, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because it is needed to provide an uninterrupted supply of wearing apparel for the Division of Fire.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from ...
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