Explanation
The Division of Income Tax annually receives paper income tax returns and related documents from in excess of 560,000 taxpayers . In order to scan digital images of these returns and related documents for easier access during the auditing process and more efficient long-term archival storage, to reduce the use of paper in day to day operations, automate the movement of documents between staff and track audit performance as well as the age of documents, the Office of the Auditor, Income tax Division issued a Request for Proposal (SA002930) for four (4) Fujitsu Scanners. Eight (8) vendors submitted responses which were reviewed and evaluated. It was determined that HMB Information System Developers was the lowest and best response. HMB's contract compliance number is 31-1410213, expiring on 3/27/2009.
Fiscal Impact:
$90,000 was appropriated by legislation 0688-2008 for the purpose of purchasing capital improvement equipment and related products necessary for scanning documents. Funds are available from Department 22, project number 470034 Income Tax E-payment, OCA 748750, OL3 6649 (AC028456). The total expenditure for quantity 1 Fujitsu 5900C with the Scancare Warranty and quantity 3 Fujitsu 5750C scanners and Scancare Warranty and for this contract with HMB Information System Developers is $40,100.00.
Title
To authorize the City Auditor to enter into contract with HMB Information System Developers for a total of 4 scanners and Scancare Warranties for the Office of the Auditor, Income Tax Division, utilizing previously authorized funds from AC028456 in the amount of $40,100.00.
Body
WHEREAS, by providing electronic data and document management, the Office of the City Auditor, Division of Income Tax will be able to assist the public and taxpayers more effectively and efficiently, and
WHEREAS, competative bids were solicited for Fujitsu scanners with extended warranties through Solicitation SA002930, with HMB Informat...
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