City of Columbus - File #: 1927-2006

• File #: 1927-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/24/2006
• In control: Public Service & Transportation Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase Automotive Preventative Maintenance (PM) Services with The McGlaughlin Oil Co./Fas Lube, Inc. and Valvoline Instant Oil Change to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/17/2006	1	CITY ATTORNEY	Reviewed and Approved
11/17/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/14/2006	1	ODI DIRECTOR	Reviewed and Approved
11/14/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/14/2006	1	Auditor Reviewer	Reviewed and Approved
11/14/2006	1	CITY AUDITOR	Reviewed and Approved
11/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/24/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Automotive Preventative Maintenance (PM) Services for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through August 31, 2008. The Purchasing Office opened formal bids on September 14, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002146 GRW) Eight (MAJ:7, MBE:0, FBE:1) bids were solicited; Three (3) (MAJ:3. MBE: 0, FBE:0) bids were received.

The Purchasing Office is recommending award of primary and secondary contracts to the two (2) lowest, responsive, responsible and best bidders:

The McGlaughlin Oil Co./FAS Lube, Inc MAJ, CC#314412774 (expires 09/12/2008)
Valvoline Instant Oil Change, MAJ, CC#200865835 (expires 08/14/2008)
Total Estimated Annual Expenditure: Not provided by agency

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase Automotive Preventative Maintenance (PM) Services with The McGlaughlin Oil Co./Fas Lube, Inc. and Valvoline Instant Oil Change to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bid...