Explanation
BACKGROUND: For the option to purchase Preventive and Corrective Maintenance and Corrective Repair Services for HVAC Units in the Arlingate and Hammond Center Facilities. The term of the proposed option contract will be through March 31, 2011 with the option to extend this contract for Two (2) additional years on a year by year basis. The Purchasing Office opened formal bids on March 12, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003222). Fifty Six (56) Bids were solicited (M1A:3, F1:2). Five (5) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
American Mechanical Group, Inc. CC#371480212 (expires 2-7-2010)
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Preventive and Corrective Maintenance and Corrective Repair Services for HVAC Units in the Arlingate and Hammond Center Facilities with American Mechanical Group, Inc, to authorize the expenditure of One dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids March 12, 20...
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