Explanation
BACKGROUND: For the option to purchase Non-Safety Forces Uniforms and Patches for all City agencies. The term of the proposed option contracts will be two years with an option to renew for one (1) additional year if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000549). One hundred sixty-three (MAJ:150, MBE:7, FBE:6) bids solicited; four (MAJ:4) bids received.
The Purchasing Office is recommending award of contracts to the lowest responsive, responsible and best bidders:
Roy Tailors Uniform Company of Columbus, MAJ, CC#31-1261664, $15,000.00
Goodman Uniforms Company, Inc., MAJ, CC#31-1231021, $10,000.00
Total Estimated Annual Expenditure: $25,000.00
Note that for items 19, 36, 48, 49, 52, 67-76, 81, 84, and 85, the apparent low bidder, ATC Uniforms, Inc. of New York, did not return a complete bid package (including the City's standard terms and conditions), does not have a local distribution point (as required) and therefore their bid was deemed non-responsive.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. Each agency will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Non-Safety Forces Uniforms and Patches, with Roy Tailors Uniform Company of Columbus, and Goodman Uniforms Company, Inc., to authorize the expenditure of two dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and...
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