Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish one (1) UTC contract for Overhead Door Maintenance and Repairs to be used primarily by Facilities Management Division, Fleet Management Division and Department of Public Utilities. The term of the proposed option contract is through October 31, 2017. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 27, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation SA005973). Eighty four (84) bids were solicited (M1A:8; F1:1) Three (3) bids were received (MAJ:3).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Pad Door Systems: CC# 311546098 expires: 01/23/2017, Lines Items 1-7, $1.00
Total Estimated Annual Expenditure: $300,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Emergency Designation: This ordinance is being submitted as an emergency as the current contract is set to expire on 10/31/2015. Emergency legislation is necessary to avoid any lapse in contract coverage that may result in inefficient delivery of maintenance services provided by city agencies.
Title
To authorize the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Overhead Door Maintenance and Repairs with Pad Door Systems, to authorize the expendi...
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