Explanation
This ordinance is to establish an option contract to provide the Division of Income Tax with nine (9) multi-function digital machines (MFD's) that are combination copier, printer, scanner and fax machine and associated installation, maintenance, supplies, support and training. Additionally, three (3) existing copier systems will be used for trade-in. The MFD's will be installed in the newly renovated building at 77 North Front St. and leased for 36 months with the option to purchase the devices for $1.00 each. The term of the proposed contract is for three (3) years. The Purchasing Office opened formal bids on January 3, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004669). Seventy-One (71) bids were solicited (MBR: 1, M1A: 2). Five (5) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bid.
Ohio Business Systems Inc. CC#310813080 (Expires 8/5/2013)
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State auditor's Finding for Recovery Database.
EMERGENCY DESIGNATION: Emergency legislation is requested to expedite the process of this purchase to allow the supplier sufficient time to insure that the installation will be done prior to the Division of Income Tax move to the newlt renovated building at 77 N. Front Street so that operations will not be significantly interrupted.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Income Tax Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into an option contract to provide the Division of Income Tax with nine (9) Multi-Functional Digital (MFD's) machines that will be leas...
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