City of Columbus - File #: 1289-2008

• File #: 1289-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/24/2008
• In control: Administration Committee
• On agenda: 9/8/2008
• Final action: 9/10/2008
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, for Columbus Public Health, to establish Blanket Purchase Orders with Insight Public Sector, Pomeroy IT Solutions, and Echo 24 Inc., for the acquisition of equipment, professional and related services associated with the Metronet's Voice Over Internet Phone project; to authorize the expenditure of $526,006.16 from the Information Services Bond Fund; and to declare an emergency. ($526,006.16)
• Sponsors: Priscilla Tyson, Charleta B. Tavares

Date	Ver.	Action By	Action	Result
9/10/2008	1	CITY CLERK	Attest
9/9/2008	1	MAYOR	Signed
9/8/2008	1	Columbus City Council	Approved	Pass
9/8/2008	1	COUNCIL PRESIDENT	Signed
8/20/2008	1	CITY ATTORNEY	Reviewed and Approved
8/20/2008	1	Technology Drafter	Sent to Clerk's Office for Council
8/19/2008	1	Technology Drafter	Sent for Approval
8/19/2008	1	Auditor Reviewer	Reviewed and Approved
8/19/2008	1	CITY AUDITOR	Reviewed and Approved
8/19/2008	1	Technology Drafter	Sent for Approval
8/18/2008	1	FINANCE DIRECTOR	Reviewed and Approved
8/13/2008	1	Finance Reviewer	Reviewed and Approved
8/11/2008	1	Finance Reviewer	Reviewed and Approved
8/4/2008	1	ODI DIRECTOR	Reviewed and Approved
8/4/2008	1	Technology Drafter	Sent for Approval
8/1/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
8/1/2008	1	Technology Drafter	Sent for Approval
8/1/2008	1	EBOCO Reviewer	Reviewed and Approved
7/29/2008	1	Technology Drafter	Sent for Approval
7/24/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide services connected to the Metronet's Voice Over Internet Phone (VOIP) system. However, these services needed through the approval of this ordinance consist of services associated with the installation of new VOIP phones and services. These services and phones are needed for Columbus Public Health. There are over 700 Centrex phones that will be replaced with VOIP phones. This conversion will reduce monthly Centrex phone costs by eighty percent.

This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish Blanket Purchase Orders for the acquisition of equipment, professional and related services associated with the Metronet Voice Over Internet Phone (VOIP) system project; from three (3) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office, with the following vendors:

Insight Public Sector, Professional Services $30,000.00 (FL0025555, BPCMP30D - Expiration Date: 12/31/08)
Pomeroy IT Solutions, Network Hardware/Maintenance $486,006.16 (FL002554, BPCMP30B- Expiration Date: 12/31/08
Echo 24 Inc., voice/data wiring service $10,000 (FL002553, BPCMP30C - Expiration Date: 12/31/08)

Insight Public Sector will be supplying professional services via the Network Services UTC contract with the City of Columbus. Pomeroy IT Solutions will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus. Echo 24 Inc. will be providing wiring services via the Network Services UTC contract with the City of Columbus.

Also, the Department of Technology has requested that the Purchasing Office extends each of the aforementioned contr...