Explanation
BACKGROUND: To modify an existing contract for the option to purchase 300-Gallon Automated Refuse Containers and Replacement Parts for the Department of Public Service, Division of Refuse Collection. Formal bids were opened by the Purchasing Office on April 8, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003535. Twenty-two (22) bids were solicited (F1-1, MBR-0, M1A-0). One (1) bid was received. FL004625, with Rotonics Manufacturing Inc., was established in accordance with the bid received.
The original bid instructed vendors to list all replacement parts required over the lifetime of the 300-Gallon Refuse Containers, and to provide pricing for these parts. Rotonics Manufacturing omitted the part numbers and pricing for replacement lids in their bid. As Rotonics was the only bidder the Purchasing Office negotiated competitive pricing for the replacement lids and has determined that it would be in the City's best interest to modify the existing contract to add the replacement lids required for this container. In order to make this addition to modify the existing contract, waiver legislation is required.
Rotonics Manufacturing Inc.: CC#36-2467474, expires 10/05/11.
Estimated Annual Expenditure: $50,000.00 - the Department of Public Service, Division of Refuse Collection is the only Division that uses this contract.
The company is not debarred according to the Excluded Party Listing System or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: No funding is required for this addition and modification of the existing contract.
Title
To authorize and direct the Finance Management Director to modify the existing co...
Click here for full text