Explanation
BACKGROUND: For the certification of funds to establish Universal Term Contracts in January 2009 to purchase Video Surveillance Consulting Services and Powdered Activated Carbon from formal bids opening in late December. Approval of the actual awards for contracts from these bids would be obtained through legislation submitted to City Council in January 2009.
Video Surveillance Consulting Services RFP (UTC) is currently advertised as SA003131, bids are scheduled to open on 12/22/2008 and evaluations should be completed in January 2009. The Public Safety Director, Finance and Management Director and the Mayor's Office would like proceed with legislation to establish the option contract prior to approval of the 2009 budget.
Powdered Activated Carbon is used for filtering impurities from the City drinking water. Volatile pricing, a nationwide shortage of product, and a 50% increase in usage by the City effect this year's PAC bids. Industry conditions and vendor input suggest that the City is more likely to obtain the quantity required at the optimum pricing if the contract is entered into in mid January. It is possible that the City will need to award contracts to multiple vendors to obtain the quantity required to meet the filtering requirements of the City. The Public Utilities Director and the Finance and Management Director would like proceed with legislation to establish the option contract prior to approval of the 2009 budget.
This ordinance would approve $5.00 to be certified pending legislative approval by City Council of the actual contract awards.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. City agencies will be required to obtain approval to expend fro...
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