City of Columbus - File #: 1605-2011

• File #: 1605-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2011
• In control: Administration Committee
• On agenda: 10/24/2011
• Final action: 10/26/2011
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish purchase orders from two existing Universal Term Contracts (UTC) with Pomeroy IT Solutions and Logos Communications, Inc., for the acquisition of equipment, professional and related services associated with Voice over Internet Protocol (VoIP); to amend the 2011 Capital Improvement Budget (CIB); and to authorize the appropriation and expenditure of $519,980.55 from the Information Services Bonds and the Build America Bonds Funds; and to declare an emergency. ($519,980.55)

Date	Ver.	Action By	Action	Result
10/26/2011	1	CITY CLERK	Attest
10/25/2011	1	MAYOR	Signed
10/24/2011	1	COUNCIL PRESIDENT	Signed
10/24/2011	1	Columbus City Council	Approved	Pass

This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish two purchase orders for the acquisition of equipment, professional related services associated with Voice over Internet Protocol (VoIP) and the Cisco Unified Workspace Licensing project. These purchase orders will be created utilizing the terms and conditions of two (2) pre-existing Universal Term Contracts (UTC), with the following vendors:

Pomeroy IT Solutions, Network Hardware/Maintenance (FL004506, BPCMP30A-Expiration: 06/30/12); $479,300.55
Logos Communications, Inc., Services/Support (FL004384-BPCOM30A-Expiration: 5/30/12); $31,680.00

The Department of Technology's (DoT) Telephone Services provides Voice over Internet Protocol (VoIP) services that supports various business functions and allows all city agencies and departments to communicate. Currently the DoT has a need to upgrade the software on existing VoIP services, and add four (4) additional servers to provide communication enhancements such as: Cisco MeetingPlace and WebEx which will integrate audio, video and web conferencing capabilities, Mobile Communicator, Presence and Unified Messaging. The services are associated with the installation of Cisco Unified Workspace Licensing project.


Included in this request is a contingency amount of $9,000.00, to be used in the event of cost overruns. These contingency funds will not be utilized if not needed.

This ordinance will also authorize the appropriation and expenditure of funds needed for this project and amend the 2011 Capital Improvement Budget (CIB), ordinance 0266-2011, passed by Council 3/7/11.


EMERGENCY:
Emergency action is requested to ensure that the necessary purchase orders are established in a timely manner to allow the vendors to begin the project service work without delay.


FISCAL IMPACT:
Funding for this request in the amount of $519,980.55, which includes $9,000.00 of contingency funds, is available ...