City of Columbus - File #: 0970-2010

• File #: 0970-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/18/2010
• In control: Public Service & Transportation Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize the Director of Public Service to execute a contract modification with Infrastructure Management Services in connection with the Resurfacing - Pavement and Asset Management project; to amend the 2010 Capital Improvements Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $75,000.00 from the Streets and Highways G.O. Bonds Fund for this contract modification; and to declare an emergency. ($75,000.00)

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
6/29/2010	1	Service Drafter	Sent for Approval
6/29/2010	1	CITY ATTORNEY	Reviewed and Approved
6/29/2010	1	Service Drafter	Sent to Clerk's Office for Council
6/28/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	Service Drafter	Sent for Approval
6/28/2010	1	EBOCO Reviewer	Sent for Approval
6/28/2010	1	ODI DIRECTOR	Reviewed and Approved
6/25/2010	1	Service Drafter	Sent for Approval
6/25/2010	1	Finance Reviewer	Reviewed and Approved
6/25/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/25/2010	1	Service Drafter	Sent for Approval
6/24/2010	1	Service Drafter	Sent for Approval
6/24/2010	1	SERVICE DIRECTOR	Reviewed and Approved
6/23/2010	1	Service Reviewer	Reviewed and Approved
6/21/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The City of Columbus, Department of Public Service, Division of Design and Construction currently holds a contract with Infrastructure Management Services (IMS). This legislation authorizes the Director of Public Service to modify and increase this contract with IMS in the amount of $75,000.00.

Work performed to date on this contract includes survey of the condition of all the streets in the entire City network using a Road Surface Tester (RST) and collection of right-of-way asset information. Work to be performed as part of future tasks includes re-survey of the condition of the arterial street network in the City using the RST along with Dynaflect-based deflection testing equipment. This pavement survey testing is to update the City's pavement condition database. Software training will also be provided for the latest version of the PavePRO Manager pavement management software.

This additional work can be completed within a period of approximately one year.

It was not planned to re-survey the arterial streets in the City's network using funds from the original contract. However, funds remained on this contract due to the reduction of the original scope (fewer right-of-way assets were collected than scoped). The amount of funds remaining on the contract is insufficient to complete all of the proposed deflection testing, thus the amount being requested as part of the modification is to make up the difference.
A majority of the proposed work can be performed using existing funds on the current contract making it cost and time efficient to have the same consultant finish the remaining work with a modification. Additionally, it would provide directly comparable data.

There is $211,672.60 remaining on the original contract amount of $500,000.00. The consultant's proposal estimates the task for re-surveying the arterial streets at $280,236.00. This would require an additional $68,563.40 in funds. However, since the wo...