City of Columbus - File #: 0449-2011

• File #: 0449-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/11/2011
• In control: Finance Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services necessary for the renovation of the second floor conference room space and a pilot window replacement program in City Hall; to authorize the expenditure of $29,500.00 from the Construction Management Capital Improvement Fund; and to waive the competitive bidding requirements of the City Codes. ($29,500.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
4/4/2011	1	Columbus City Council	Read for the First Time
3/22/2011	1	CITY ATTORNEY	Reviewed and Approved
3/22/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/21/2011	1	Auditor Reviewer	Reviewed and Approved
3/21/2011	1	CITY AUDITOR	Reviewed and Approved
3/21/2011	1	Finance Drafter	Sent for Approval
3/18/2011	1	EBOCO Reviewer	Sent for Approval
3/18/2011	1	ODI DIRECTOR	Reviewed and Approved
3/18/2011	1	Finance Drafter	Sent for Approval
3/16/2011	1	Finance Reviewer	Sent for Approval
3/16/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/16/2011	1	Finance Drafter	Sent for Approval
3/15/2011	1	Finance Reviewer	Reviewed and Approved
3/15/2011	1	Finance Reviewer	Reviewed and Approved
3/15/2011	1	Finance Reviewer	Reviewed and Approved
3/14/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a professional services contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services. The design services are necessary for the renovation of the second floor, conference room space and a pilot window replacement program in City Hall.

The original contract was authorized by Ordinance No. 0730-2008, passed May 7, 2008. The original contract authorized professional design services for two conference rooms and an office within City Hall; however, due to budget constraints the renovation was postponed. This contract reinitiates this renovation project for the west side conference room only.

This design services contract is necessary to update the original drawings and specifications to reflect current building standards and codes, as well as adjustments to reflect other independent projects occurring at City Hall such as HVAC upgrades scheduled to begin later this year.

This legislation waives the competitive bidding provisions of the Columbus City Codes; otherwise, earlier design services upon which this contract will be established are wasted. Because Schooley Caldwell Associates has already completed the original design, it would not be prudent to select another firm to complete the design. To bring on a new design firm now would cause unnecessary delays and duplication of work.

Fiscal Impact: The cost of this contract is $29,500.00. Sufficient funding is available in the Construction Management Capital Improvement Fund, City Hall Conference Room.

Schooley Caldwell Contract Compliance No. 31-0972509, expiration date March 14, 2013.

Title

To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services necessary for the renovation of the second floor confere...