City of Columbus - File #: 0703-2011

• File #: 0703-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/27/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize and direct the Finance and Management Director to issue a purchase order for the Division of Fire for uniforms from the existing Universal Term Contract with Roy Tailors Uniform Company, to authorize the City Auditor to transfer funds within the Division of Fire's General Fund Budget, to authorize the expenditure of $489,959.00 from the General Fund; and to declare an emergency. ($489,959.00)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/13/2011	1	Safety Reviewer	Sent to Clerk's Office for Council
5/12/2011	1	CITY AUDITOR	Reviewed and Approved
5/12/2011	1	CITY AUDITOR	Reviewed and Approved
5/12/2011	1	Safety Reviewer	Reviewed and Approved
5/12/2011	1	CITY ATTORNEY	Reviewed and Approved
5/11/2011	1	Finance Reviewer	Reviewed and Approved
5/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/11/2011	1	Safety Reviewer	Reviewed and Approved
5/10/2011	1	Finance Reviewer	Reviewed and Approved
5/5/2011	1	SAFETY DIRECTOR	Reviewed and Approved
4/29/2011	1	Safety Reviewer	Reviewed and Approved
4/27/2011	1	Safety Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order for uniforms for the Division of Fire from the existing Universal Term Contract established by the Purchasing Office with Roy Tailors Uniform Company. These are replacement uniforms for current Fire Division personnel and also for fire recruits who will start training in 2011. Fire uniforms consist of such items as pants, shirts, T-shirts, and boots.

This legislation also authorizes the transfer of funds within the Division of Fire's General Fund Budget, from the Transfer line item to Material and Supplies.

Bid Information: A Universal Term Contract exists for these purchases (FL003086).

Contract Compliance: 311261664, expiring 10/1/2012

Emergency Designation: Emergency action is requested as funds are needed immediately to purchase said fire uniforms for firefighters and for recruits who start training in 2011.

FISCAL IMPACT: This ordinance authorizes an expenditure of $489,959.00 from the Fire Division's 2011 General Fund operating budget for the purchase of uniforms. The Division of Fire budgeted $600,000.00 for uniforms for existing sworn personnel and $331,360.00 for two recruit classes; $100,000.00 has been encumbered thus far in 2011 for uniform purchases. This ordinance also transfers $100,000.00 from the recruit uniform set aside to supplement the remaining uniform funds in Materials and Supplies. The balance of the recruit funds may be used to supplement funds for turnout gear. The Fire Division expended $706,400.00 in 2010 and $507,000 in 2009 for uniform items.

Title
To authorize and direct the Finance and Management Director to issue a purchase order for the Division of Fire for uniforms from the existing Universal Term Contract with Roy Tailors Uniform Company, to authorize the City Auditor to transfer funds within the Division of Fire's General Fund Budget, to authorize the expenditure of $489,959.00 f...